Tag Archives: event technology companies

It’s time we start working together!

Client ABC wants to hire an event technology partner for their general session.  They feel that there is no need for more than 4 technicians in the room during the running of the event, and they simply will not pay for more than four techs.

Here is what the general session consists of: Audio support for 300 people, with up to 8 presenters on stage at a time (that’s at least 8 wireless microphones to manage); two screen show with multiple video rolls; basic stage wash with back lighting and some up lighting around the room for decor.  Sounds simple enough and could be operated with 4 techs… except there are also three cameras for IMAG (image magnification) and recording.  Well, unless the cameras are not moving (which will make for a unique shoot), or they are remote controlled (which they are not), three of our four techs will be tied up.  That leaves one tech to run audio, video, and lighting.  Is that possible? Of course it is possible.  Is it likely to be a smooth running, successful event?  Doubtful.

We would like to point out, before we get an influx of angry comments from event planners, that this scenario could easily be flipped, where the event technology company tries to dictate to the client what they have to have in the room from a technology and labor perspective, regardless of what they want or what they can afford.  Just because you can do something, or because it is the best way to do it, doesn’t mean you have to.  Is it nice to fly the technology from the ceiling?  Yes. Is it always necessary or worth the extra expense? No. There are many ways to effectively get your messaging across to your audience using technology. The trick is to work as a team to figure out what equipment and labor meets those needs as well as the needs of the budget. Sometimes concessions and/or compromises will have to be made on both sides, but that is why it’s called a collaboration and what makes it a true partnership.

This is why we have spent years perfecting what we call The Advanced Way. The Advanced Way is a philosophy of doing business that permeates throughout our company.  It is that philosophy that sets the stage for great collaborations and that allows us to be a trusted resource for our clients.

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How Important is Employee Recognition?

Many companies show employee appreciation such as bonuses, extra paid time off, parties, picnics, etc.  However, does your company openly show employee recognition?  Is that something that is important to your employees?

Here at Advanced, we have been giving out employee recognition awards for as long as we can remember.  We give out an Employee of the Quarter award and an Employee of the Year award.  Both awards come with a cash prize and a plaque.  In addition, the award recipients get a reserved parking space at our office.  Seems like a silly concept to some, but it has become quite the coveted perk around our office.

The interesting thing about our awards, is that the entire company votes on the winners, so the winners are truly being chosen by their peers, and not just the management team or even just the president.  This means that winning the award is not a sign from the boss that you are doing a good job, but a sign from the people you are working with day in and day out that your work is appreciated and respected.

This is all well and good, but why is this important?  We feel it is important for two reasons. First, recognizing employees for good work and for their accomplishments is something we feel contributes to their continued success and their continued dedication to the team and the company.  Second, the fact that the winners are chosen by their peers drives them to impress each other and to never let each other down.  It adds another level of accountability to the work they do.

Events come and go. Clients come and go.  At the end of the day, it is our colleagues that we sit across from at the conference table in the post con meeting, or that we eat lunch with in the cafeteria.  Holding each other to high standards and not allowing good enough to be good enough is The Advanced Way.

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It’s Time To Give Thanks!

As we approach Thanksgiving and the holiday season, we feel it is important to take time to reflect on the people in our lives that we should be thankful for. In light of that, we, the management team at Advanced Staging Productions, would like to take this opportunity to thank a few groups of people that have truly had an impact on our lives.

First, we want to thank our clients for their trust and confidence.  Obviously, without you, we would not be here, and the fact that you continue to allow us to collaborate with you is truly appreciated.

We absolutely could not go without thanking all of the members of the Advanced team and all the time and energy you put into your work. The amount of unwavering passion and drive that you all show is astounding and second to none.  We are humbled by your dedication to each other and to this company.

We would like to thank our many partners.  We know that without you, we would not be able to do what we love, which is provide professional and reliable event technology for live events and meetings. You help us deliver consistent, high level solutions to our clients and for that, we are grateful.

Lastly, we want to thank all of the people out there that follow us on our webpage, social media outlets, email blasts, and this blog.  The exposure that you all give us through viewing and sharing our information is an integral piece of our success.  We hope that you continue to find value in our post.

HAPPY THANKSGIVING EVERYONE!

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The next one comes out in December!

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Do you trust your partners?

Whether it is with a friend, spouse, family member, client, or service provider, a true partnership is built on a number of factors… the most important if these is trust.

What does trust look like in a professional relationship, let’s say for instance, your Event Technology Management company. Ask yourself these questions when evaluating whether or not there is trust between the two parties:

1) Can I share my budget with them and feel comfortable knowing that they will spend my money as if it is their own?

2) Can I sleep at night knowing that there is no way they would ever let me down? At the end of the day, execution far outweighs price.

3) When something goes wrong, are they pointing fingers or are they offering solutions to remedy the situation ASAP, even if it is not their area of expertise?

4) Do they trust me?

If you can answer yes to these questions, you probably have a very good partnership and can rest easy that you are getting a quality product for a fair price, and that you are working with someone that is as invested in the project as you are.  Knowing you can trust the people you surround yourself with will not only allow you to be successful, it will save you a lot of energy and stress.

Please be sure to sign up for our newsletter.  The next one comes out in December!

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Why Would an AV Company Hire Someone Else to Produce a Video?

Advanced Staging Productions recently decided to have a new company video produced to be used in our sales and marketing efforts.  The decision was made to hire a long time partner of ours to assist us with this project.  Someone that could develop the concept, write the script, shoot and edit the footage to create a final product.  During this process, we were asked why a technology driven company with a warehouse full of video equipment and a professional staff would choose to pay someone else for a service like this.

The simple answer is, “That’s not what we do.” At the base of all that we do at Advanced, is the underling philosophy that we don’t want to be good at a lot of things… we want to be GREAT at a few things. So what do we strive to be great at?  Providing audio, video, and lighting solutions for live events and meetings. We have spent the better part of three decades working on mastering these services. While we have been working on what we do best, there are a number of other people that have been perfecting the art of producing and editing videos. These people are professionals, and get paid to do what they do, because they are great at it… and that is something that we respect and look for in our partners.

This speaks to more than just us wanting a new marketing video.  In all the events we work on, we are very upfront and clear with our clients about what we do and don’t do.  We do not pretend to be experts in areas that we are not.  We are who we are, and we are very proud of that!

Be sure to sign up for our newsletter by emailing KimPB@Advancedstaging.com!

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What is the importance of an anniversary?

26 years…17 years… 11 years… 14 years… 7 years… 13 years… 5 years… These are some of the anniversaries that our staff has celebrated this year. What does that say about a company? It says two things. First, it says that it is a company with seasoned professionals that have a passion for what they do. It says that the people working in the business have been around long enough to have also worked on the business and have had a hand in developing policies and procedures it operates under. What else does it say? It says that it is a good place to work. Do you remain with a company for 5, 12, 17 years if you don’t enjoy being there? A company that can hold on to employees for so many years is one that is managed with integrity and with a passion not only for its business and customers, but for its employees. If people want to stay with a company, it is a sign that they treat their employees well… And a company that treats it’s employees well, most likely treats their clients well. Caring about our clients and helping them have successful events is what Advanced Staging Productions promotes throughout the company. Caring about our employees and their families… well that’s The Advanced Way. Don’t forget to sign up for a our newsletter by emailing Kim at KimPB@AdvancedStaging.com!

Should I have my Event Technology Partner travel with me?

Why would I want to have my local event technology partner travel to other cities with me?  Can’t I just hire someone local to my event?  Won’t it be too expensive to travel all that equipment and labor?  Are these questions that burden your decision process when selecting an event technology provider for your event?  Here are a few things to consider when deciding whether to have your technology partner travel with you, or to hire a local company:

1) What is the size and scope of the event?  If it is a small event with basic technology needs, it will most likely be more cost effective to find a local company in whatever city you are holding the event.  Keep in mind, that your regular partner may be able to make some referrals of companies that can meet your needs.

2) You and your event technology team have most likely grown quite accustomed to working together.  They can probably anticipate your needs both before the event and during.  If they are a good partner, they will most likely always be prepared for the unexpected things that may pop up with your clients.  How much more time and energy will you have to dedicate to making sure everything is exactly as you, and your client, like it?

3) If you work with a specific company on a regular basis, odds are they have built arapport, not only with you, but with your staff, clients, executives, etc.  How will bringing a new entity into the mix affect the rest of your team?  Will it add more work for some folks that are already stretched thin?  Will the new team know how your CEO likes the confidence monitors setup and his/her style of presenting?  What impact might that have on the success of the event?

There are definitely times where it might make sense to hire a local company to handle your audiovisual and event technology needs, but be sure you know what you are getting yourself into.  It is important to know what you are saying yes to, when you say no to having your regular event technology managment team travel with you.

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Are You Working With The Right “Experts?”

Technology is changing on a daily basis.  There is always a new phone, new bluetooth device, new tablet, or new wireless electric razor that also brushes your teeth and combs your hair at the same time coming on the market.  Event technology is not much different in that there are always new developments in all aspects of audio, video, and lighting.  What is the latest in LED lighting technology?  What is projection mapping and 3D projection all about?  What are the benefits of working with digital audio consoles and digital, multitrack recording?  How will the lighting on my stage be able to bring my theme/vision to life for the audience?

Keeping up with the latest trends in the event technology world can almost be a fulltime job.  Should that be your job?  No… not as long as you have a trusted Event Technology Partner working with you.  A truly professional company will employ experts in their given fields… experts that are passionate about their trades and that are always striving to not only better themselves and their teams, but better the experiences of their clients.

When deciding on who you should partner with from an event technology standpoint, take a few of these questions into consideration:

1) How long has the company been in the industry?

2) What is the average tenure of their employees?

3) How many years of experience do their employees have in the industry?

4) Do they employ professionally trained experts in audio, video, and lighting?

5) Do they own the equipment and staff that they are telling you about in their sales pitch?

There are a number of audiovisual companies out there that can give you a list of equipment, assign some labor to your show, sit back and collect payment.  Is that going to give your client the best experience they can and maximize their return on investment?  Or would it be worth finding an event technology management partner that sees your event as their own; will spend your money as if it is their own; that knows the best choices to make in which technology to use; and that will work closely with you on designing your event to have the wanted (or needed) impact on the audience?

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Why A One-Stop Event Technology Management Shop Is Your Best Bet

Event planning involves coordinating a great number of details and Event-resized-600variables. Your Event technology shouldn’t be one of them. Recruiting the right lighting, audio and video professionals is essential to the success of your event. You could gather a team of individual pros from all different companies, or you could take advantage of a full-service event technology management team.

Event technology management companies have grown increasingly popular because they act as a one-stop A/V shop for event planners. Years ago, it wasn’t uncommon for companies to only provide a single service. Planners had to hire and coordinate multiple companies to work the same event.

Now, audio, video and lighting technology are so intertwined that the best A/V companies offer them as a package deal. When these three essential event technology disciplines are all under one umbrella, it is much easier to manage them in accordance with your event. Here are a few ways this one-stop shop philosophy trumps the practice of using multiple event technology companies.

1. Effective Communication

Anyone who has worked in an event planning capacity knows how important communication is. When working with a large group, it’s easy to lose track of people, not to mention the progress of their individual tasks.

Your event technology management team has previous work experience together, so they already know how to operate like a team, and will have a seamless communication system already established. For you, this means less pressure to establish and maintain communication flow, ultimately translating to less stress. What event planner doesn’t want that?

2. Reliable Resources

Sound Systems run anywhere from a couple hundred dollars to a few thousand.  LED walls start around $10,000. How do you know which event technology you need? If your event calls for specific equipment, not only do you spend money purchasing it, you spend valuable time researching the right solution.

When you hire an event technology management company you get an experienced team capable of helping you recognize any opportunities for resource optimization in order to stay on budget and on schedule. Event technology companies come equipped with abundant knowledge of the event technology industry, allowing you to focus on your expertise – event planning.

3. The Big Picture

When charged with coordinating and putting on an event, you establish your vision first, and then work out the details of how to achieve that vision. Working with individual experts to achieve this vision may prove difficult when filtering different individual tastes and opinions. A team of various professionals may work well together physically, and have some effective tactics in setting your stage, but they may find it challenging bringing your vision to life. Working with an established, cohesive team of event technology experts allows you to communicate your vision once and then focus your time and energy on the various other priorities.

You know when your event looks good, and when it looks exactly as you had imagined. You want a group of people who work well together, understand your end goal and have the ability to make your vision a reality.

The concept of a one-stop shop is convenient regardless of your industry – offering one cohesive solution to multiple problems. However, one stop shopping is especially useful when it comes to planning your event. When it comes to event planning, the one-stop shops are the teams that offer everything you need with one comprehensive service.

Want to learn more about a one-stop solution for all your event technology needs? Contact the event technology management experts at Advanced Staging Productions at 866-431-8202 and open the door to event planning success.

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