If your event features any film footage or graphic elements, you need to make sure all attendees are able to view them with ease. To accomplish this, your projector must be set up in the proper location and adhere to any possible obstructions. Projecting an image may sound like a simple task, but there are a handful of projection tips you should consider before even choosing the monitor.
Go through our projection checklist to determine if you’ve considered all the different elements that make up a perfect projection.
To figure out the appropriate screen size for your event, you should be thinking about the dimensions of the room. People tend to assume that larger screens are better screens, but sometimes a large screen is too imposing in a small space. If your venue is on the smaller side, consider finding an average size screen with high definition.
Also take the height of the room into account. You might have an extremely wide space but very low ceilings.
Location of guests – This goes hand in hand with room size. If you have a small venue, try not to position guests too close to the screen. Not many people race to get front row seats at a movie theater. Arching your back and straining your neck is not a very pleasant way to watch a film.
Very rarely do events take place in an empty room. Your event is most likely going to take place in a thoroughly decorated venue. You just have to figure out if any of these decorations are going to stand in the way of your projector.
Décor – Are there any hanging chandeliers that might block a guest’s view of the screen? What about columns or pillars that stand in the way of the projector or guests’ lines of sight?
Architecture – Maybe it’s the style of the room that acts as a blockade. What if certain parts of the ceiling dip lower than others? Take notice of all barriers between the screen and projector as well as the screen and guests.
Lighting really does set the mood. Have you ever noticed that when a film is about to start, the lights always dim? This allows for increased visibility solely around the screen and creates a mood of relaxation. When setting up your projector, keep this age-old method in mind, as well as these other helpful tips:
Image Quality – When viewing a video or image, people want to see only the graphics in front of them and they want to see those graphics in perfect form. When you have control of the light around the projector, you have the ability to increase image quality.
Rear Projection – For a standard venue, rear projection is probably the best technique. It gives you control of the lighting and it looks more professional than front projection.
Miscellaneous Lighting – If you’re working with a well-lit area and do not have the power to dim lights (outside, for example), think about a more powerful projector or an LED wall to compensate.
The content you project is only as useful as its visibility. If your content consists of solely pictures or videos, a standard screen size should suit you just fine. If your content consists of any text, take into account how big or small the font is. If it takes any effort to read what is on the screen, increase your screen size. We recommend avoiding small font altogether, but if changing font size is not an option, think about increasing screen size.
These 4 projection tips should give you a better idea of how to arrange your projector and display your videos and/or images. If the items on this projection checklist are something you don’t have time to think about, call in an event technology management team. However you decide to execute your projection plan, these tips should guide you down the right road.
Ready to learn more about perfecting projection at your event? Contact the event technology management experts at Advanced Staging Productions at 866-431-8202 for assistance with all of your event management needs.