From the beginning of their event to its end, an event planner has several key goals they hope come to fruition. One of those goals is starting the event with a bang, and maintaining a steady stream of excitement throughout. This doesn’t happen without an event technology management team who is able to efficiently run your event technology
Jeff Haden, pro public speaker, recently wrote “10 phrases great public speakers never say.” In his article, Haden lists everything from starting presentations with bad jokes to boring your audience with irrelevant information. The article focuses mainly on the speaking aspect of presentations, but several of those spoken phrases derive from stage technology issues. For example, “Can you hear me?” and “Can you read this?” don’t exactly reflect a responsible event planner or a reliable event technology team.
You want to avoid instances where stage presenters are blinded by bright lights or muffled by audio issues. AV issues are sometimes inevitable, but with an event technology management team, you eliminate those unnecessary on-stage instances that reflect on you as an event planner.
Live Sound Checks
When your presenter has to double-check their sound impact, it not only looks tacky, it makes it seem like the audio element of your event was ill prepared. This puts an immediate bad taste in the mouths of your audience. They start thinking, “Isn’t this supposed to be tested before the event?”
You don’t want your presenters asking the audience for volume feedback, but you don’t want their words bellowing over a screeching amp, either. Your event technology management team helps you avoid this by checking and double-checking all sound systems long before the audience arrives. They ensure the volumes are at correct levels before your presenters even touch the microphone.
Blinded By The Light
You don’t want your presenters to get on stage and jerk their head back, shield their eyes, or worse, trip and fall. If they are presenting on stage for the first time, they won’t know what to expect. The last thing you want your presenter to do is put up their hand-visor and exclaim “Wow! Wish I brought my sunglasses.” This might make for a chuckle or two in the audience, but again, it boils down to inadequate preparation, which reflects poorly on the event planner.
Your event technology team is going to ensure adequate lighting but they are also going to make sure your presenter is aware of its impact. A good technology team knows that a stage consists of not just equipment, but people. They take this into account when setting up.
If slides are presented on stage, the general rule is that font size should be twice as large as average audience age. When your presenter asks the audience about text visibility, they are basically revealing a lack of effective event preparation or rehearsal, which ultimately reflects poorly on you, the event planner.
When you hire an event technology management team you ensure that all projector and screen components are in place before the event. Any slides used are tested for visibility beforehand, and adjusted accordingly. Event technology management teams are familiar with any and all standards for screen resolution.
Avoid these unnecessary and potentially career-damaging instances by hiring a solid technology team for your next event. Event technology management teams ensure your audio, video and lighting needs are all calibrated to perfection, so the audience never questions your preparation or abilities.
Want to learn more about how the right event technology team runs a flawless, event from start to finish? Contact the event technology management experts at Advanced Staging Productions at 866-431-8202 and open the door to event planning success.