Overview – Event Safety
Everyone associated with the execution of our events is expected to work together to create a safe working environment and event safety. Working in and around the general public and on sites where the general public will have unrestricted access poses particular challenges to the event safety of our contracted services. This set of procedures is meant to outline our standard event safety work practices when working in public spaces. By following the procedures below our goal is to minimize and/or eliminate accidents from happening on our production sites. The work procedures listed below shall be followed on every site that is occupied or accessible by the general public.
Event Safety Definition – “Public Place”-Legal Definition
A public place is generally an indoor or outdoor area, whether privately or publicly owned, to which the public have access by right or by invitation, expressed or implied, whether by payment of money or not, but not a place when used exclusively by one or more individuals for a private gathering or other personal purposes.
We will expand on this definition to further define what we mean by ‘Working in Public’. The purpose of these procedures is to specifically minimize or eliminate accidents that may occur involving a person(s) who is passing through or present on/nearby a site where a production load-in, load-out or installation is being performed.
Production Site Introduction
Prior to the commencement of a production site load in, the ASP Project Manager or Lead Technician for the site shall inform the crew of the protocols listed below and ensure compliance.
Public Site Protocols
- Prior to beginning any loading or unloading, an assessment of the work area shall be performed to ensure that the load-in/out/install plan is still feasible under current conditions for event safety.
Event Safety Area Control Measures:
- If the area where work will be performed is accessible to the general public (i.e. anyone not under our employ), an ‘Controlled Access Zone’ (CAZ) must be established to create a safety perimeter around the area where work is being performed. If possible, this area shall be at a minimum 10’ larger in all directions than the area where the loading/unloading/installation will be performed. This area shall be closed off to any unauthorized personnel with the use of a barrier system of either fencing, cones and caution tape or other means available to prevent entry into or passage through the CAZ.
- The necessary CAZ will vary for each and every job site and shall be determined during the pre-production planning phase of each project. Diagrams shall be created as needed to assist with the specification details of each CAZ. The specified CAZ shall be reviewed in the pre-event meeting with every member of the ASP production team who will be on site.
- All personnel working in the CAZ shall wear an ANSI Class 2 High Visibility vest at all times. ASP shall provide the appropriate number of Hi-Vis Vests for our employed working crew on each job site. These will be added to the Flex order and packaged along with the equipment by the warehouse staff.
- The CAZ shall be kept free of all non-essential equipment, tools, etc. during the period that work is being performed.
- The CAZ shall be kept free of unnecessary audio devices that may hinder clear communication during the loading/unloading/installation.
- Whenever feasible, an attendant (spotter) shall be present to prevent access to the CAZ during the period that work is being performed.
Working in an area that is a defined public space, or an area that is simply a throughway for the general public, presents a new set of event safety challenges for the services we provide. By creating a Controlled Access Zone (CAZ) which will restrict or eliminate public access during the work period, we will create a safer event environment for everyone. In addition, the use of High-Visibility vests by our entire production team will create a state of elevated awareness among all individuals on or near the site.
Event Safety Alliance Article