What is a Production Schedule?

The production schedule is a master schedule for coordinating your live event production team while on show site. This will contain all of your team’s production details such as what video, audio, and lighting will be doing throughout your event.

As an event planner, the production schedule is created during the pre-production phase of your event. This schedule will go through many changes and edits while more details of your event become solidified. This schedule is typically created and managed by your technical director or project manager for the event. It is important to determine who will be in charge of this schedule during the pre-production phase to avoid too many “cooks in the kitchen” making edits to your master schedule.

How to Create a Production Schedule?

You will start to build your production schedule as soon as you start to understand the length of your event, specifically how many days the entire production will take from your load-in, to your rehearsals and show, and finally your strike. Typically, your production schedule starts out with a broader view until you start to receiving times from both your vendors and client for the event.

There are many aspects that can be included in your production schedule, but the essential elements to include would be: load-in, meal breaks for the crew, client rehearsals, staging meetings, technical rehearsals, show times, and load-out.

Why Production Schedules Matter?

Production schedules are important for your event’s success, because it clearly maps out every detail and time with what will be happening for both your crew and vendors for any given day of the event. It is also essential for everyone involved with the event, both vendors and crew, to thoroughly review the schedule prior to the event. This will help guarantee that all parties involved will be on the same page with expectations and timelines. This also helps give crew members the opportunity to raise any concerns with the schedule, if there are any unrealistic timelines or if the order of vendors are out of place.

Want to Know More?

With Advanced Staging Productions acting as your single point of contact, this ensures that every single event production detail is checked for accuracy and carefully considers how it integrates into your overall event design and plan. From initial consultation until the last equipment case is packed up and loaded onto the truck, Advanced Staging Productions. is your source for accurate information and clear communication between you and our technical crew, the venue staff, the logistics team and related vendors. Let us handle the event production details so you can concentrate on everything else that goes into making your event memorable.

To get started, feel free to contact Advanced Staging Productions to learn more about our production schedules and processes!